CAREER OPPORTUNITIES
embrella’s mission is “To embrace, support, and advocate for children, youth, and families within the child welfare community.”
Working towards this mission as a team, we embrace values of loyalty, professionalism, and responsibility while providing a culture that understands the importance of work/life balance. Our agency promotes diversity, equity, inclusion, innovation, and personal development for all team members. We are not only committed to offering outstanding service to our families, but also a positive work environment for our staff. Individuals devoting themselves to our worthwhile cause find their tenure at embrella a rewarding experience.
JOB TITLE: Scholarship Coordinator
DEPARTMENT: Scholarship Department
REPORTS TO: Director of Scholarship Programs – NJFC
POSITION SUMMARY
The Scholarship Coordinator is responsible for working with designated post-secondary schools and the students who attend them to process New Jersey Foster Care (NJFC) Scholars Program applications. Responsibilities include, but are not limited to, reviewing all applications for accuracy, entering data into computer system, maintaining student records, ensuring that required paperwork is received completely and correctly from designated post-secondary schools in a timely manner. Troubleshooting financial aid difficulties with students, building relationships with the students and the post-secondary school contacts, and attending outreach events and presentations about the NJFC Scholars Program.
The employee must be able to provide accurate and clear descriptions of all scholarship programs administered by embrella. This includes answering telephone and email inquiries and conducting presentations as needed.
The above-listed job duties are a brief description of this position. The Scholarship Coordinator may be required to perform other tasks deemed necessary by the Director of Scholarship Programs – NJFC.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)
- Bachelor’s or Associates with some related work experience preferred
- Highly organized and detailed-oriented
- Excellent verbal and written communication skills
- Be able to primarily work independently or in groups with minimal supervision
- Has a proven ability to work with and meet tight deadlines
- Has the ability to manage multiple tasks simultaneously
- Proficient with all aspects of Microsoft 365, Zoom, and Salesforce preferred
- Has knowledge of general mathematics and how to operate a calculator
- Must have reliable transportation
QUALIFICATIONS, KNOWLEDGE SKILL DESIRED:
- Knowledge of post-secondary education funding
- Experience working with youth between the ages of 16-23
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)
- Processes returning student applications for the NJFC Scholars Program
- Maintains complete electronic files for all students on designated caseload, including documentation of all communication, application history, financials, and academic status.
- Processes all paperwork from participating post-secondary schools in a timely manner.
- Ensures all Student Inquiry Forms are received from post-secondary schools
- Enter payment request in Salesforce database for schools, vendors, and students in a timely manner
- Establishes and maintains a professional relationship with students, post-secondary schools, CP&P staff, and community stakeholders.
- Serves as an informational liaison for embrella scholarship programs
- Conducts outreach events and informational presentations to promote scholarship programs and embrella services as needed
- Completes information for Scholarship monthly reports accurately and by deadlines
- Contributes programmatic ideas and projects (i.e.: newsletters, Online Trainings) as designated by the Director of Scholarship Programs or self-ascribed through performance goals
- Handles responsibilities as listed in Emergency Succession Plan if necessary.
- Annually participate in a minimum of two main embrella events. In addition, assist with sorting at the toy drive and working at one of the toy shops.
embrella is an equal employment opportunity employer and employs individuals based upon job qualifications regardless of race, color, creed, religion, sex, ancestry, genetic testing, sexual orientation or affectation, age, veteran or military status, national origin, disability, atypical heredity cellular or blood trait or any other protected classification as established by applicable laws.
ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)
This position is primarily sedentary (must be able to remain in a stationary position 50% of the time) and is located in an office or home environment; there will be lifting during special events (minimum of 20 lbs). While performing the duties of this job, the employee is regularly required to communicate, converse and exchange information, in person, on the telephone and over the computer. The employee is occasionally required to move about in the office to access file cabinets, office machinery, etc. At times this job may require the employee to work in the field or work evenings and weekends as needed.
JOB TITLE: E-Learning Course Designer & Web Editor
DEPARTMENT: Communications Department
REPORTS TO: Director of Communications
POSITION SUMMARY
The E-Learning Course Designer & Web Editor is primarily responsible for the design, development, and implementation of e-learning educational courses delivered online to youth and families affected by child welfare. Educational and training services are offered by embrella to families and youth through various modalities such as direct in-person teaching and distance learning, which includes webinars, e-learning, and correspondence education.
This individual is required to modify and update current written courses for transmission to an e-learning format. This individual must use e-learning authoring tools and designs to develop engaging, interactive online training courses including scenarios, simulations, video, assessments, and gamification.
This individual is responsible for following standard operating procedures and work instructions to add, administer, and maintain LMS software. This individual must remain current on training industry trends and incorporate them into educational strategies as appropriate.
This individual is also responsible for creating and editing content for our website with our Marketing Designer, ensuring that it is engaging, informative, and optimized for search engines. They will play a crucial role in enhancing our online presence and attracting a wider audience. They will be detail-oriented, have excellent writing and editing skills, and a strong understanding of SEO best practices.
They will ensure that all of their communications adhere to the Communications Editorial Mission Statement developed by the Director of Communications and the Communications Team. They are responsible for assisting with filming and photos for agency events as needed. Some evenings and weekends are required for events, video shoots, conferences, toy drive, etc.
The above-listed job duties are a brief description for this position. The E-Learning Course Designer & Web Editor may be required to perform other tasks deemed necessary by the Director of Communications and/or the Director of Family Support.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)
- Bachelor’s degree in e-Learning Course design or similar field and/or 3 years’ proven design experience.
- Proficient in LMS software and e-learning techniques and technology including the creation and uploading of SCORM files. e.g. Articulate 360 and Appinium and it’s integration into Salesforce
- Ability to support LMS implementation and maintenance
- Must be sufficient in gamification and assessment
- Demonstrates a good understanding of graphic design as well as UI and UX design
- Ability to develop and maintain interactive activities and learning games for online courses
- Video filming experience
- Video editing experience, e.g. Adobe Premiere or Final Cut Pro
- Video post-production experience, e.g. Adobe AfterEffects
- Audio editing experience, e.g. Premiere Pro, Audacity
- Proficient in Content Management Systems, e.g., WordPress including the creation of child themes, usage of Gravity Forms plugin, and WPBakery Page Builder
- Knowledge of Salesforce or other CRM.
- Knowledge of Responsive UI and web design trends
- Proficient in HTML and CSS
- Knowledgeable in search engine optimization
- Familiarity with Google Webmaster Tools and Google Analytics
- Proficient design skills and proficient in Adobe Creative Cloud Suite (including InDesign, Illustrator, Photoshop, and After Effects) and Canva.
- Proficient in Microsoft Office with an emphasis on Microsoft Excel, Word, and PowerPoint, and Teams.
- Highly organized and detail-oriented
- Excellent verbal and written communication skills
- Able to work independently or in groups, if need be, with minimal supervision
- Has a proven ability to work with and meet tight deadlines
- Has the ability to manage multiple projects simultaneously
- Must have a valid driver’s license and reliable transportation
QUALIFICATIONS, KNOWLEDGE SKILL DESIRED:
- Knowledge of adult and youth learning theories, principles, and concepts as well as measurement and evaluation methods
- Experience with nonprofits and/or experience with the NJ Child Protective Services system
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)
- Transfers courses to e-learning format from basic Power Point slides created by staff.
- Administers e-learning courses on agency LMS which is Appinium with integration with Salesforce.
- Identifies and recommends if changes and/or updates are needed to the current agency LMS.
- Enhances artistic look of courses while ensuring courses are informative, interactive, and visually appealing through software programs such as Adobe Edge Animate and Articulate 360.
- Manages software programs including digital photography and graphic design programs such as Adobe Suite.
- Assists and/or collaborates with Family Support and Communications Department staff members with creation of graphic design, audio, and video clips for course design and social media.
- Maintains a library of digital media that can be accessed by staff for course development.
- Ensures all digital media adheres to copyright laws.
- Establishes various tools to be used for the development, tracking, and maintenance of e-learning courses.
- Creates, edits, produces, and/or collaborates with the Digital Content Creator to create and edit videos and audio files for courses with such programs as Adobe Audition.
- Corresponds and collaborates with other agency departments regarding video development and implementation.
- Ability to trouble-shoot and rectify difficulties course users may encounter while participating in e-learning courses.
- Creates and maintains course authoring tool manuals.
- Research e-learning programs and software to enhance the development of courses and users access.
- Updates and redesigns websites as required and ensures all backend updates on websites are completed in a timely manner.
- Generates traffic to embrella’s web properties through SEO and internal and external communications.
- Reviews Google Analytics stats and webmaster tools recommendations as well as performs keyword research. Optimize new and existing web pages for improved search engine rankings.
- Prepares monthly digital media reports with social media information from the Marketing & Outreach Specialist.
- Attends monthly planning meetings with the Director of Communications and the Communications Department.
- Meets weekly with the Director of Communications to review assignments
- Assists with the organization and implementation of special events including but not limited to the Annual Recognition Brunch, Holiday Toy Drive, Fundraisers, etc.
- Acts as back up to the Marketing & Outreach Specialist, Marketing Designer, and Digital Content Creator as needed.
- Other duties as assigned.
embrella is an equal employment opportunity employer and employs individuals based upon job qualifications regardless of race, color, creed, religion, sex, ancestry, genetic testing, sexual orientation or affectation, age, veteran or military status, national origin, disability, atypical heredity cellular or blood trait or any other protected classification as established by applicable laws.
ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)
This position is primarily sedentary (must be able to remain in a stationary position 50% of the time) and located in an office or home environment; there will be lifting (minimum of 30 lbs.). While performing the duties of this job, the employee is regularly required to communicate, converse and exchange information, in person, on the telephone and over the computer. The employee is occasionally required to move about in the office to access file cabinets, office machinery, etc. At times, this job may require the employee to work in the field or work evenings and weekends as needed.